- stephanie@solutionsgroup.co.za
- +27 83 675 6666
Complete Event Solutions
Event solutions from ground level to execution.
Scope of Services
Event solutions from ground level to execution, including:
- Event Planning and Strategy
- Venue Selection and Management
- Speaker and Program Management
- Exhibitor Management
- Registration and Attendee Management
- Technical and Audio-Visual Services
- Catering and Hospitality Services
- Event Production and Entertainment
- Risk Management and Compliance
- Sustainability and Environmental Impact
- Post-Event Services
Areas of Expertise
- Product Launches & Activations
- Conferences
- Award Ceremonies & Gala Dinners
- Year End Functions
- Advisory Board Meetings
- CPD Dinners
- Road Shows
- Cycle Meetings
- Kick Off Conferences
- Executive Board Meetings
- Exhibition Stands
- Team Building Services
- Incentive Travel & MICE Tourism (visit page)
- Hybrid & Virtual Events (visit page)
Event Planning & Strategy
Concept Development and Theme Selection
Crafting a unique event concept that aligns with the client’s vision and resonates with the audience
Budget Planning and Financial Management
Set up full detailed budget and allocation of funds strategically to maximize value and tracking expenses throughout the planning process
Timeline Project Plan Creation and Scheduling
Developing a detailed timeline for all event activities, from pre-event preparations to postevent follow-ups. Managing deadlines and prioritizing tasks to stay on track with planning milestones
Venue Selection & Management
- Venue research and evaluation
- Venue recommendation and shortlisting
- Venue negotiation and contracting
- Layout planning and floor plan design
- Accommodation bookings and management
- Health and safety evaluations and event compliance with venue policies
- Menu design/selection and catering management
- Onsite logistical coordination including vendor management and oversight
Registration & Attendee Management
- Pre-event development of registration system
- Payment processing portals
- Invitation management and RSVP Tracking
- Attendee communication
- On-site registration and check-in
- Attendee tracking and data management
- Post-event follow-up & reporting
On-line Registration
- Manage the entire RSVP process from Save The Date, the invitation, Event Reminders, Questionnaire and survey templates as well as a Thank you Email.
- Ensure invitees and guests are communicated with repeatedly to ensure the highest possible acceptance and attendance levels.
- Integrated email and web system allows for professional & personalised communication by pre-populating guest information into our email invitations and acceptance forms (optional).
Features of the system include:
- Branded and personalised invitations
- Confirmation and Calendar Attachment
- Branded Event Page
- Customised Information Collection
- RSVP Reports
- Payment portal
Audio Visual & Technical
- Our custom mobile application allows you to choose, from a wide range, the relevant features for your event - before, during and after.
- Option of full Custom Branded app or Container App
Features for inclusion on the App include:
- Fully customised functionality of features
- Event info
- Itinerary / Programme
- MC Bios / Speakers / Entertainment Bios
- Guests/attendees (view guests that opt in)
- Photos / Gallery Videos and PDF Documents
- Surveys, Push Notifications, Social Feed
- Maps
- Mobile App - Post Event Analytics
- Interaction and engagement through theuse of app-based Surveys, Live Polling, Live Q&A & Quizzes.
Audio Visual & Technical
- Solutions Group Events will work closely withour or your selected production company and all stakeholders to ensure that all parties are in accord.
- From simple backdrops to custom made conference sets, we can add sound, presentation and full production enhancements with outstanding lighting effects either virtually or F2F in real time.
We Facilitate and Manage:
- AV Production, Planning and Design
- Equipment Provision and Setup including high-quality sound systems, microphones, projectors, screens, LED walls, lighting rigs, cameras, and other AV gear.
- Stage Design and Visual Effects
- AV dry runs and testing
- Managing of presentations and multimedia
- Specialized Services
- Live Streaming and Recording
Entertainment & Guest Speakers
Entertainment
- Our talent spans across the whole of South Africa, incorporating anything from low-key welcome entertainment to high profile celebrity bands, DJ’s and MCs to create memorable experiences for your delegates/guests.
Guest Speakers
- We offer Business focused speakers, Motivational Speakers, Comedians, CorporateMC’s.
- We will advise most suitable as well as topics, briefing and price negotiations.
Photography, Videography & Live Streaming
We assist with the design and decor stylising, as well as the set-up and breakdown of décor.
- We ensure our professional event photographers bring a trained eye, technical expertise, and an understanding of composition to the table.
- Our videographers meticulously craft visual narratives, capturing the ebb and flow of events in cinematic detail.
- Through careful editing and post-production techniques,we transform raw footage into compelling stories that resonate with audiences long after the event has ended.
- Our live streaming capability represents the cutting edge of event coverage, enabling real-time engagement with global audiences.
Event Decor
We assist with the design and decor stylising, as well as the set-up and breakdown of décor.
- Event styling and design including mood boards and visual mock-ups
- Sourcing and coordination of decor elements including furniture, florals and décor pieces
- Custom made décor such as bespoke signage, backdrops,branded centrepieces and stage designs
- On-site installation/setup and management
- Event stationery
- Lighting and effects
- Themed decor and customization
- Interactive decor elements incorporating features like photo walls, themed installations, or artistic displays to engage guests.